Privacy Policy


  1. If you choose to sign up to our newsletter, your data will be collected and used in conformance with GDPR guidelines. We will only use your personal information to send you information about Prospect Brixham and the Brixham Data Trust, and we won’t share it with third parties without your permission. You can opt out at any time through a link on the bottom of the newsletter.


  1. This privacy policy is for the website

  2. It sets out how we collect, process and hold your personal data.

  3. We are Prospect Brixham CIC. Contact us at: Registered office: Queensgate House, 48 Queen Street, Exeter EX4 3SR

  4. We are the data controller of your personal data for this website.

Purpose and lawful basis for processing

  1. Our purpose for collecting your contact details is so we can provide you with a service and let you know about the work and activities of Prospect Brixham and the Brixham Data Trust, including events, workshops and other opportunities.

  2. The lawful basis we rely on for processing your contact details and interest preferences is your consent under article 6(1)(a) of the UK GDPR

What we need

  1. Your email address.

  2. You can also provide your name and indicate specific subjects you want to receive emails about but this is optional.

Why we need it

  1. We use your email address to send you our e-newsletter and your name, if provided, to personalise the newsletter you receive.

  2. We use your subject preferences to ensure you receive content that is of interest and relevant to you or your organisation.

What we do with it

  1. We only use your details to provide the service, monitor the impact of our work and improve the newsletter.

  2. You will receive a welcome email once you have submitted your details. We send one monthly newsletter and occasional updates when there is big news or a project event to share.


  1. We use tracking technologies such as tracking pixels in some of our emails. These are set on our behalf by EmailOctopus (our email service provider) and help us to understand how you interact with those emails, and we use that information to improve how we use email to promote our products and services.

How long we keep it

  1. Contact profile. Keep for maximum 6 months after last action (when Prospect Brixham stops sending its e-newsletter).

  2. E-newsletter analytics. Keep for maximum 2 years after last action.

What are your rights?

  1. We rely on your consent to process your contact details and interest preferences. This means you have the right to withdraw your consent, or to object to the processing of your personal data for this purpose at any time. If at any point you want to withdraw your consent you can unsubscribe via the link or email us and we’ll update our records to reflect your wishes.

Do we use any data processors?

  1. Yes – we use EmailOctopus to deliver the e-newsletter. For more information, please see their Data Processing Agreement

Where is data stored?

  1. EmailOctopus (our email service provider) is a UK based company. Data is stored in the EU region, hosted by Amazon Web Services (AWS). For more information, please see EmailOctopus GDPR statement

  2. Our website hosting and data server is based in the UK.

Changes to our privacy policy

  1. We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 20 May 2022.